About Us

Here is our constitution.

UBIQUITOUS PEMBROKESHIRE CARERS

Constitution

adopted on 06 12 2005

1 Name
The name of the organisation is Ubiquitous Pembrokeshire Carers

2 Aims
The aim of the organisation is to offer a support and social group for all unpaid carers of any age, who look after relatives or friends with any sort of incapacity, and who reside within Pembrokeshire.

3 Powers
The committee shall have the power to do all such lawful things as are necessary for the achievement of the aims.

4 Membership
Membership shall be open to all unpaid carers and former carers, regardless, sex, race, religious or political opinion. Others who are interested in furthering the work of the organisation within Pembrokeshire are welcomed as associate members. Membership is open to individuals and will cost £12 per annum. The Secretary will keep a list if all members' names and addresses.

5 The Committee
The committee shall comprise of not fewer than 4 nor more than 6 committee members, appointed or elected at the Annual General Meeting, including the Offices of:
Chairperson
Vice Chair
Secretary
Treasurer

6 Appointment and retirement of committee members
All committee members shall retire at the AGM, but they may be nominated and re-elected for a further term.

7 Committee Members' interests
No voting member of the committee shall receive any payment (over and above the re-imbursment of out-of-pocket expenses) or have an interest in any contract entered into by the committee or have any interest in any property belonging to the organisation.

8 Committee meetings
The committee shall hold at least 4 meetings in each year. All committee members shall be entitled to receive reasonable period of notice for all meetings.

There shall be a quorum when not less than 3 voting members are present at a meeting.
Decisions shall be made shall be determined by a simple majority of those present and voting. If there is an equality of votes, the member chairing the meeting shall have the casting vote.

The committee may appoint sub-committees to carry out any tasks which it thinks appropriate to do so, provided that all acts that are carried out by the sub- committees are reported promptly and fully to the committee.

Minutes shall be kept of the proceedings of all committee and sub-committee meetings, and shall include the date of the meeting, the names of those present and a record of the decisions taken.

10 Annual General Meetings
The organisation shall hold an Annual General in September of each year or as soon as possible afterwards. At least 14 days notice will be given of Annual General Meetings.

11 Special General Meetings
The committee may call a special general meeting of the organisation at any
time and shall do so if requested to do so in writing by not fewer than 8 members of the organisation, stating the business to be considered.

At least 14 days notice of special general meetings shall be given to all members of the organisation, stating the business to be discussed.

12 Finances and accounts
The organisation shall operate a bank account in the name of the organisation and all income of the organisation shall be paid in to the account.

All cheques drawn on the bank account shall require the signatures of two out of three nominated signatories, always to include the signature of chairperson.

The treasurer shall be responsible for maintaining records of income and expenditure and for preparing and presenting financial reports and annual statements of accounts.

13 Alterations to the Constitution.
Subject to the restrictions listed below, the constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.

No amendment may be made to the name of the organisation, the aims, the committee members' interests or this clause.

14 Winding up the organisation
The organisation may be dissolved by a resolution passed by a majority of not less than two thirds of those present and voting in favour at a properly convened general meeting of the members of the organisation. The notice of the general meeting shall state the purpose of the meeting.
In the event that a resolution to dissolve the organisation is passed and any assets remain after the settlement of all proper debts and liabilities, these shall not be divided amongst the members but shall be transferred to charities having aims similar to those of a similar organisation Association in Pembrokeshire.

15 Arrangements until first Annual General Meeting.
Until the first annual general meeting takes place this constitution shall take effect as if references in it to the Committee were references to the persons whose signatures appear at the bottom of this document.

This constitution was adopted on the date mentioned above.

Interested in joining Ubiquitous Pembrokeshire Carers? Drop us a line to find out more.